Material & BOQ Management
From purchase order to as-built — every item accounted for
What is Material & BOQ Management?
Material theft, mismanagement, and poor reconciliation cost African construction companies millions every year. Cables disappear. Transformer counts don't match. Materials issued to a site don't appear in the as-built documentation. InfraPro's Material & BOQ Management module creates a complete, auditable chain of custody for every item from the moment it's included in the Bill of Quantities to the moment it's confirmed as installed — or returned to store.
The BOQ module is built for African infrastructure projects, with support for KPLC and REREC standard pricing schedules, contractor-specific rate tables, and multi-currency material costs. When a project is scoped, the BOQ is built item by item — specifying quantities, unit rates, and suppliers. As procurement begins, purchase orders are raised against BOQ line items, receipts are confirmed at the store, and the inventory is updated in real time.
The issuance and returns workflow is where InfraPro has the biggest impact for electrification and fiber contractors. When a site team needs materials, an issuance request is raised in the app, approved by the storekeeper, and recorded against the project. If materials are returned from a site — or if there are excess quantities — a returns entry closes the loop. The as-built reconciliation report then compares what was issued to what was installed, flagging any discrepancies for investigation.
- Bill of Quantities (BOQ) with country-specific rates
- Purchase orders, receipts & supplier management
- Multi-store & sub-store inventory
- Material issuance, transfer & returns
- As-built reconciliation
See Material & BOQ Management Live
Book a personalised demo and see exactly how material & boq management works in a real InfraPro environment.
Book a Free DemoTalk to SalesEverything Included in Material & BOQ Management
Bill of Quantities (BOQ) Creation
Build detailed BOQs with item descriptions, units (metres, pieces, kg, sets), quantities, unit rates, and total values. Support for KPLC, REREC, and custom rate schedules.
BOQ Rate Management
Maintain country-specific and client-specific rate tables. Apply different pricing to the same item across projects based on contract terms.
Purchase Order Management
Raise POs against BOQ items, assign to suppliers, track delivery status, and record partial deliveries. Full supplier management with contact details and payment terms.
Goods Receipt & Store Management
Record deliveries into store with quantity verification against PO. Multi-store support: central warehouse, site sub-stores, and mobile stores tracked separately.
Material Issuance to Sites
Issue materials from store to project sites with approval workflow. Each issuance is tagged to a project, sub-project, and team for cost allocation.
Material Transfers Between Stores
Transfer excess materials between stores or projects with a full transfer record and approval trail — preventing loss and enabling resource pooling.
Material Returns & Credit Notes
Process returns from sites to store, or from store to suppliers. Automatic adjustment of inventory levels and project cost allocations.
As-Built Reconciliation
Compare materials issued to a project against materials confirmed as installed in daily site reports. Highlight discrepancies for investigation and sign-off.
Inventory Valuation Reports
Real-time inventory value by store, by project, or across the organisation — with stock ageing analysis and slow-moving item alerts.
Multi-Currency Material Costs
Record material costs in local currency (KES, TZS, UGX) or import currency (USD, EUR) with automatic conversion for consolidated reporting.
Why Teams Choose This Module
Eliminate Material Theft & Loss
Every item that leaves the store has an issuance record with approver name, recipient, and project tag. Missing materials are spotted instantly at reconciliation.
Know Your Inventory Across Every Site
Real-time stock levels across your central warehouse and all site sub-stores — no more calling storekeepers for counts or discovering shortages when work is about to start.
Accurate Project Material Costs
Because every issuance is tagged to a project, material costs are automatically allocated correctly — giving you true project profitability without manual allocation.
Clean As-Built Documentation
The as-built reconciliation report provides the audit evidence clients and regulators need at project handover — showing exactly what was installed, from which store, and when.
How Different Industries Use This
Track poles, cables, transformers, meters, and switchgear from central warehouse to sub-stores across multiple counties — with KPLC/REREC BOQ rates and serial number tracking for high-value equipment.
Manage fiber cable reels, splice equipment, conduit, cabinets, and splitters across multiple route sections — with as-built reconciliation matched against splice records.
Control aggregate, cement, steel reinforcement, timber, and mechanical equipment across multi-site civil projects — with supplier PO management and wastage reconciliation.
Common Questions About Material & BOQ Management
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